![]() For example, Gerdes Craig to Craig Gerdes. Say your document has a person’s name as last name and then first name and you would like to reverse the order (FN, LN). Be sure to expand More button and check Use Wildcards. For example, (in)> finds “in” and “within”, but not “interesting”. Say you want to find a string of text at the end of a word but not at the beginning of the word. Say your document has two line returns after each paragraph and you would like to replace as one line return after each paragraph. ![]() Use Codes, Wildcards, and/or Expressions for Find and Replace Search for the command, press shortcut keys, then click Assign button. Then click Customize button next to Keyboard shortcuts. To create a keyboard combination for that command, click File – Options – Customize Ribbon. In this example, will add ALT + F to that button. For example, the Clear All Formatting button on the Home ribbon (far right with eraser). However, not all commands have keyboard shortcuts assigned to them. You can find many keyboard shortcuts by hovering over the command on the ribbon. You probably already execute some commands by selecting a combination of keyboard keys. To do this, hold the ALT key and then Click/Drag area.Įxample below (selected from above): Customize Keyboard Shortcuts However, what about a vertical rectangular area? Selecting horizontal blocks of text to cut/copy/paste or format is easy. NOTE: This feature is similar to using the Office Clipboard to collect items (up to 24 items) and then choosing items to paste from the list. ALTERNATIVE: Click Insert Quick Parts-Building Blocks Organizer – Spike To paste the collected text, place the insertion point at the location in the document and press Ctrl + Shift + F3. You can continue doing this to keep adding text to the Spike. This cuts the information from your document and places it in the Spike. To gather information into the Spike in Word, simply select the text you want to add and press Ctrl + F3. NOTE: This process does not work with copy/paste, only cut/paste. Spike is a little-known feature that allows users to pull individual pieces of text and/or graphics from different locations in a Word document and then paste all of those separate pieces of content together in another location. Usually when we cut and paste, we are moving entire sentences, paragraphs, or pages. Save time in Word with new buttons that show up where you need them. When you apply styles, your headings change to match the new theme. When you click Design and choose a new Theme, the pictures, charts, and SmartArt graphics change to match your new theme. Themes and styles also help keep your document coordinated. For example, you can add a matching cover page, header, and sidebar.Ĭlick Insert and then choose the elements you want from the different galleries. To make your document look professionally produced, Word provides header, footer, cover page, and text box designs that complement each other. You can also type a keyword to search online for the video that best fits your document. When you click Online Video, you can paste in the embed code for the video you want to add. Video provides a powerful way to help you prove your point. Typing = rand(paras, sentences) and then pressing Enter will automatically generate random text you can use for testing page formatting, fonts, etc.To create a horizontal line from margin to margin, type three hyphens and press Enter.At the very least, you should be able to impress everyone in your office! Special Commands Obviously, some of these may be very situational and not something you would use every day but still they may be very useful skills when you need them. Learning about Sticky Keys including how to use them or turn them off.Eliminating leading and/or trailing spaces easily.Finding and replacing text using codes, wildcards, and/or expressions.Creating customized keyboard shortcut keys.Inserting a horizontal line and random text with special commands.Here are some of my most recent favorites that I thought you might enjoy: I have been teaching Microsoft Word for years and it seems like I learn new and cool things (or maybe remember old, useful things) frequently. Therefore whenever you find new and cool things you can do in Word, it is an awesome treat. Since Microsoft Word is one of the most frequently used software programs, people assume they know everything there is to know.
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